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Never Let Another Guest Slip Through the Cracks.
The Springwater WAVE System© gives your church a clear, repeatable guest follow-up process so first-time visitors and members feel seen, welcomed, and connected - without overwhelming your staff or volunteers.
the real problem
Ministry Is Personal. Systems Should Support It.
You care about your congregation.
You pray for your people.
You want every guest to feel seen and welcomed.
But without a clear system:
Visitor cards get misplaced
Follow-up emails are inconsistent
Text messages go out late - or not at all
Admin teams feel stretched
The Problem Isn’t Your Heart
It’s the Lack of a System
Most churches are juggling:
Paper visitor cards
Text threads
Email platforms
Spreadsheets
Planning tools
Designing and printing the bulletin
Random sticky notes (let’s just admit it)
And somewhere in that swirl… someone who was genuinely open to connection slips through the cracks.
That’s not a heart problem.
That’s a capacity problem.
Meet the
Springwater WAVE System©
WAVE = Workflow Automation & Visitor Engagement
The Springwater WAVE System© is a streamlined follow-up and communication system built specifically for churches using powerful automation tools behind the scenes.
It allows your team to:
Capture guest information easily
Send timely follow-up messages automatically
Track conversations in one place
Assign next steps clearly
Take online tithes and offerings
Schedule appointments
Reduce manual administrative tasks
...and so much more!
This is not about replacing ministry.
It’s about strengthening it with clarity and consistency.
Forget 14 logins
No chaos
No duct tape
What WAVE Actually Does
(In Real Life)
Visitors Welcomed Immediately
They scan your digital bulletin or fill out a quick form. They receive a warm, thoughtful welcome message automatically - while the experience is still fresh.
No delay. No forgotten follow-up.
Every Guest Enters a Follow-Up Path
Not robotic. Not pushy.
Just intentional touchpoints that:
Invite next steps
Share helpful info
Open doors to real conversations
Consistency builds trust. WAVE handles the consistency.
Your Team Stops Guessing
You can instantly see:
Who visited
Who responded
Who engaged
Who may need personal outreach
No spreadsheets. No digging.
Prayer & Needs Don’t Get Lost
Care team notifications happen automatically.
When someone raises their hand, your team knows - fast.
Shepherding made simpler.
Everything Lives in One Place
Email. Text messaging. Contact records. Pipelines. Calendar scheduling.
One login. One system.
Clear visibility.
a breath of fresh air
Imagine this instead...
It's Monday morning.
You open one dashboard.
You see:
7 new visitors automatically welcomed
3 who replied and want more info
1 who requested prayer (already assigned to care team)
2 families who clicked your “Next Steps” link
No panic.
No guilt.
No wondering if someone was missed.
That’s what systems are supposed to do.
What Makes Springwater WAVE System Different?
This isn’t generic software repackaged for churches.
It’s a pre-built church-specific workflow system designed around:
Real visitor behavior
Real church rhythms
Real staff limitations
It runs quietly in the background so ministry can stay front and center.
you might be thinking...
But We're Not a Big Church...
Perfect.
WAVE was built for churches without:
Full-time tech staff
Marketing departments
Layers of admin support
It’s structured, ready to deploy, and designed to work with small teams.
You don’t need complexity.
You need clarity.
How It Works
Choose Your Package
Select the level of setup and automation that fits your church’s needs.
Complete Your Onboarding Checklist
Submit your church information and assets* so we can configure your system correctly in our DFY set up.
Activation & Launch
Your automations, forms, communication sequences, etc. are set up and ready to serve your church.
*Churches are scheduled for onboarding in the order materials are received.
Ready to get started?
Step Inside Your Future CRM Solution
Testimonials
Success Stories That Inspire
Switching to this CRM was the best decision for my business. Our sales pipeline is now organized, and follow-ups are automated, saving us hours every week.
Olivia Carter
With real-time collaboration tools, our team is more connected than ever. We’ve seen a 40% increase in task completion rates since implementing this system.
James Patel
This CRM completely transformed how we track leads, manage data, and communicate with customers. In just 3 months, our revenue grew by an impressive 25%!
Sophia Nguyen
Pricing That Grows With You
Choose the Perfect Plan for Your Church Business!
The Foundation Plan
$97
Per Month*
The Springwater Dashboard: Access to the CRM to manage all visitors and members in one place.
The Digital Connection Kit: Springwater Digital Bulletin template, One Master QR Code, Email templates
The Unified Inbox: Centralizes Email, SMS, Facebook, Instagram, and Google messages.
Basic Calendar: One automated appointment calendar.
Newsletter Tool: Access to the email builder to send out weekly or monthly updates.
Private Support Group Access
Access for up to 2 users
One-time Set up fee: $299*
The Growth Plan
$197
Per Month*
Everything in The Foundation
The Leak-Proof Workflows: Automated "First Time Visitor" 7-day nurture (SMS/Email)
Missed-Call Text Back: If the office phone rings and no one picks up, the system automatically texts them: "Sorry we missed you! How can we help you today?"
Advanced Calendars: Multiple calendar groups (Youth, Adults, Board Meetings, Private Counseling, etc.)
Reputation Management: Automated requests for Google Reviews to help the organization show up in the "near me" searches.
Access for up to 5 users
One-time Set up fee: $499*
The Shepherd Plan
$297
Per Month*
Everything in The Foundation and Engagement Engine
The Member Vault: Access to the Membership/Courses area to host training videos, Bible Studies, stream Live services or events to.
The Social Planner: Use this tool to schedule your social media posts across all platforms at once.
The Springwater Pulse Report: A monthly automated report showing exactly how many new people connected and how many tasks were completed.
Priority Support: A Done-With-You hour each month to help maintain your system.
Unlimited users
One-time Set up fee: $699*
Turn First-Time Guests Into Connected Church Family.
When follow-up is clear and consistent, guests don’t just visit - they return, engage, and build real relationships.
The Springwater WAVE System© gives your team a simple, proven framework to move people from “new here” to fully connected - without chaos, confusion, or extra meetings.
Who This Is For...
Designed for Churches That:
Want consistent guest and congregation follow-up
Have a pastor + admin or small leadership team
Value organization and stewardship
Desire structure and flow without complexity
That's where WAVE comes in!
Pricing That Grows With You (Upgrade Anytime)
Choose Your Perfect Plan
The Foundation Plan
Starting at...
$97
Per Month*
One-Time Activation: $299
Essential guest follow-up automation and communication structure for small churches.
The Growth Plan
Starting at...
$197
Per Month*
One-Time Activation: $499
Expanded workflows, insights, and communication tools for growing churches.
The Shepherd Plan
Starting at...
$297
Per Month*
One-Time Activation: $699
Full suite workflows, insights, and communication tools for growing churches.
WAVE System Plan Comparison
Which Plan Is Right for You?
Foundation
Ideal for churches under 150 attendance needing organized follow-up and pastoral care systems.
Growth
Ideal for churches building volunteer teams and structured ministries.
Shepherd
Ideal for leadership teams wanting data-informed ministry decisions and advanced engagement insight.
STILL NOT SURE?
Frequently Asked Questions
We’re not very tech-savvy. Is this going to overwhelm us?
No.
WAVE is delivered as a pre-built system designed specifically for churches. You’re not building workflows from scratch or figuring out automations alone.
We walk you through setup step-by-step, and the interface is clean and centralized. If you can send email and text messages now, you can use WAVE.
The goal is to simplify your week — not complicate it.
Will automated follow-up feel cold or robotic?
Only if you write it that way.
WAVE handles timing and consistency. The tone is completely customizable to your church’s voice.
Think of it like this:
The system ensures no one is forgotten.
You ensure it feels personal.
And when someone responds, that’s where your team steps in — personally.
Automation doesn’t replace ministry.
It protects it.
We’ve tried church software before, and it just became another login.
That usually happens when tools are added without a clear workflow.
WAVE isn’t “another platform.”
It becomes the central hub for communication, follow-up, and visibility.
Instead of juggling:
Email software
Text platforms
Spreadsheets
Sticky notes
Calendar reminders
You manage it in one place.
Less friction = higher adoption.
How much time will this take to set up?
Initial setup is done for you at whatever package level you chose.
We've built the program but we don't have all of the information that is specific to you and your organization. That is why we have a detailed onboarding checklist that we need filled out and your assets such as photos, logos, etc., sent for placement and set up.
Because the workflows are already built for church use, customization is essential — your logo, your wording, your next-steps links. You can edit and make changes as you see fit. There is training videos available for your convenience located in your Training tab on the left column. You can also ask questions in the Private group and find additional resources and training inside there.
Most churches can be up and running quickly within 48 hours of receiving all of your information and assets.
And once it’s live?
It saves hours every week.
Is this only for large churches?
Not at all.
Smaller churches often benefit the most because staff capacity is limited.
When you don’t have a full admin team, consistency matters even more.
WAVE helps smaller teams operate with clarity and follow-through.
What if our current follow-up process works fine?
Great.
WAVE doesn’t replace what’s working.
It strengthens it.
If you already follow up well manually, imagine that same care happening automatically — consistently — every single week.
No dips.
No forgotten names.
No busy seasons derailing momentum.
Is this a contract?
There are no long-term lock-ins.
We want churches to stay because it serves them — not because they’re stuck.
What kind of support do we get?
We built the system, but it needs to be customized to your organization. We will give you a checklist of items we need to connect all the pieces together for YOUR system. That's what happens during the paid set-up time. We also offer a community with resources and helpful training modules to get the most out of your system. And, we are always just an email or phone call away!
How do I upgrade when I'm ready?
Upgrading is simple! Just go into your account billing and follow the link.
Want to See It in Action?
Let’s show you how WAVE can save your week - and strengthen your connections.
We can't wait to serve you!
